FREQUENTLY ASKED QUESTIONS

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Abstracts

CME-CPD Accreditation

Meeting Venue and Directions

Hotel Accommodation

Invitation Letters for Visa Purposes

Key Dates

​Registration

 

 


ABSTR​ACTS


Q: If I submit an abstract do I have to attend​ the Meeting?

A: All accepted abstracts are scheduled in the Scientific Programme either as Short Oral Presentation or Poster presentations. It is expected that at least one author of the abstract attend the meeting to present the work and answer questions. Only abstracts of registered participants will be scheduled in the Scientific Programme. 

 

Q: I have submitted an abstract, when will I know if it has been accepted?

A: Only after all abstracts have been reviewed by the Scientific Committee will notifications be sent to the submitting author. Every effort is made to conclude this process within one month after the abstract submission deadline. Please refer to the Key Dates.

 

Q: How can I make changes to an abstract I have already submitted?

A: You may enter the Abstract Submission system with your username and password and make changes to your abstract until you have submitted the abstract (abstracts in Draft only). Once submitted, no further changes are available. Updated information may be presented in the poster or PPT presentation.

 

Q: My abstract has been accepted but I do not have a copy. Are you able to send one to me?

A: Copies of your submitted abstracts can be sent to you by email. Please contact the Abstract Department for further details.

 

Q: If my abstract is accepted, where will it be published?

A: Copies of your accepted and registered abstracts will be published on the Meeting website. Please contact the Abstract Department for further details.

 


CME-CP​D ACCREDIATION


Q: Is the Meeting CME accredited?

A: Once the Scientific Programme has been finalised, an application for CME credits will be made to the European Accreditation Council for Continuing Medical Education (EACCME). The EACCME is an institution of the European Union of Medical Specialists (UEMS): www.uems.net. For further details on CME-CPD Accreditation and how to receive your CME/CPD Certificate, please visit the CME-CPD Accreditation page on the meeting website.

 

Q: How can I claim my CME-CPD credits after the Meeting?

A: Your CME-CPD certificate will be delivered electronically after completing the educational evaluation and credit claiming procedure after the Meeting​​. The process will take 5-10 minutes. We thank you for your feedback as it is an important part of the CME-CPD accreditation process and helps improve future educational offerings. To receive the link, after the meeting, please contact the Meeting Secretariat.

 


MEETING VENU​E AND DIRECTIONS


Q: Where is the Meeting taking place?

A: The Meeting will take place at the Congress Center Leipzig.

Leipziger Messe GmbH
Congress Center Leipzig
Messe-Allee 1
For more information on the venue please visit the Meeting venue website:​ www.ccl-​leipzig.de.

 

Q: How do I get from the Airport to the Meeting Venue?

A: For updated and detailed information on public transportation please visit the official Airport website:
https://www.leipzig-halle-air​port.de/en/.

 

Q: Can you please send me details of public transport? Do you have a map of the city or area surrounding the venue?

A: For up-to-date tourist information including public transport information and maps, please visit the city's official website for more information http://www.leipzig.travel/.

 


HOTEL ACCO​​MODATION


Q: How can I find out information about hotels and their rates for this Meeting?

A: Kenes International offers Meeting participants specially reduced rates for various hotels around the Meeting venue. Information, pictures, location and rates are available on the hotel a​ccommodation page.

 

Q: How can I book my room and should I pay in advance?

A: In order to book a r​​​oom, please​ click here. Please note that full payment is required in order to book the room.​​ 

 

Q: Will I receive a hotel confirmation?

A: Yes. A detailed confirmation will be sent to you by email as soon as the booking is confirmed and the requested deposit is received.

 

Q: Can I book a hotel room without registering for the Meeting?

A: Yes. You can book your room without registering by clicking on the "Booking" button of your chosen hotel available on the website via the hotel accommoda​tion page. If you need further assistance, please email the Hotel Accommodation Department.

 

Q: How can I book rooms for a group?

A: For group booking (10 rooms and more) please contact the Hotel Accommodation – Groups Department. Different payment and cancellation conditions apply.

 

Q:  Can I cancel my hotel booking

A:  Yes, a full free cancellation may be done up to 15 days prior to arrival. If cancelled or modified by this date, no fees will be charged. If cancelled or modified up to 10 days prior to arrival, you will be charged for 1 night only. If cancelled or modified later or in case of no-show, the total price of the reservation will be charged.



INVITATION LETTERS & VISA APPLICATIONS


Q: How do I apply for a visa?

A: Visa regulations depend on your nationality and country of origin. We suggest you contact your local Consulate for full and official instructions on the specific visa regulations and application procedure that apply to you.

 

Q: Where can I get a Meeting invitation letter so that I can apply for a visa?

A: Please send a request for an official invitation letter to our Invitation Department via the contact us page. Please make sure to send us your full name (as printed in your passport), full postal address and ​passport number. An official invitation letter will be created and sent to you by e-mail within 5-7 working days. Please use the name of the Meeting in the subject line.


Q: Is it possible to send an official invitation letter directly to my local Consulate?

A: Unfortunately we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are e-mailed directly to them. ​​



KEY D​A​TES


Abstracts: Submission OpensAugust 2014
 Submission DeadlineWednesday, 14 January 2015 – Midnight, CET
 Review OpensMonday, 19 January 2015
 Notifications sent to PresentersMonday, 02 March 2015​
Registration:Registration OpensAugust 2015
 Early Bird Registration DeadlineThursday, 12 March 2015 – Midnight, CET
 Late FeeFrom Friday, 13 March 2015
 On Site FeeFrom Saturday​, 2 May 2015
Registration Cancellation Policy:Online Registration DeadlineSaturday, 9 May 2015 – Midnight, CET
 100% refund (less 35 USD handling fee) Before Tuesday, 17 March 2015
 50% refundFrom Wednesday, 18 March 2015 until Tuesday, 5 May 2015
Sponsorship & Exhibition Technical Manual available online3 months prior to the Meeting

 

No extension for abstract submission 

No late-breaking abstract submission



REGIS​​T​RATION


Q: How do I register for the Meeting?

A: In order to register for the Meeting, please regi​ster online.

 

Q: How can I pay the registration fees?

A: Payment of registration fees can be made by credit card or bank transfer. For full details please click h​ere.


Q: Can I receive an invoice under the sponsoring Company/ Hospital's name?

A: Yes. If you require an invoice to be issued to the sponsoring company, please send an email to the Registration Department, specifying the services requested and full address of the sponsoring company.

 

Q: Can I register for the Meeting without paying?

A: Yes, but your registration will be confirmed only when full payment is received.

 

Q: Can I register before the early fee deadline and pay later?

A: In order to benefit from the early fee registration discount, payment must be received before the deadline.

 

Q: Can I register onsite?

A: Yes. Onsite registration is available during the Meeting days. Onsite fees will apply.

 

Q: What does my registration fees include?

A: For full detailed entitlements, please check the registration page.


Q: Will I receive a confirmation letter after I have finished registering?

A: Yes. A detailed confirmation letter and receipt will be sent to you by email as soon as payment is received and registration is completed. You may use this confirmation letter for visa application purposes.​



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